Purchasing Coordinator

  

Essential Duties and Responsibilities

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• Work with relevant departments to manage supply and inventory requirements.

•  Negotiate prices with vendors to obtain the best pricing, terms, and service.

•  Ensure that all purchase requisition forms and properly authorized and charged to the right Fund/Grant

•  Keep track of all goods and services ordered and received, and maintain accurate inventory records including details on price, performance, and delivery.

•  Manage and participate in the day-to-day Accounts Payable processes including, match vendor invoices to purchase orders and corresponding documentation.

•  Review each invoice for proper account coding and authorized approval and contact program managers if invoices appear to be miscoded or not properly authorized.

•  Input accounts payable information into AP module in accordance with the organization’s policy and procedures, prepares documentation for voucher review.

•  Participate in the check run by preparing a trial payment register and reviewing vouchers for selection. Print checks and match checks to invoices after approval of payment register.

•  Maintain vendor information and records ensuring adequate documentation is provided and is properly entered in compliance with organizational policies and procedures.

•  Coordinate with Senior Accountant for credit applications, new vendor approval and reconciliation of invoices to purchase orders.

•  Perform other duties as assigned.

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Qualifications:​

 

• Prior related office experience preferred

• At least two years of purchasing experience preferred

• High school diploma or equivalent 

• Excellent organizational skills

• High Attention to detail

• Negotiation and bargaining skills

• Written and verbal communication skills

• Strong Office 365 skills

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**PLEASE NOTE**

 

Illinois Executive Order 2021-20 requires that all Eagle View Community Health System employees be fully vaccinated against COVID-19. Employees who are not fully vaccinated may submit a medical or religious exemption for consideration. Eagle View Community Health System provides the COVID vaccine free of charge to employees. As a healthcare provider, Eagle View Community Health System required masks in all clinic locations. 

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